Yogesh Trehan M.D., Inc.
Internal Medicine and Geriatric Medicine

100 Cortona Way, Suite 140 Brentwood, CA 94513
(925) 516-4488

Privacy Policy


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Notice of Privacy Practices


Purpose of this Notice

In the course of doing business, we gather and maintain protected health information (PHI) about our patients. PHI is individually identifiable health information. We use your PHI to provide you with health care services, to treat you and to conduct our business operations. We respect the privacy of your PHI and understand the importance of keeping this information confidential and secure. This notice describes our privacy practices and how we protect the confidentiality of you PHI. We are obligated to maintain the privacy of your PHI by implementing reasonable and appropriate safeguards. We are also obligated to explain to you by this notice about our legal obligations to maintain the privacy of your PHI.

How We Protect Your PHI

We restrict access of your PHI to those employees who need access to provide services to our patients. We have established and maintain appropriate physical, electronic and procedural safeguards to protect your PHI against unauthorized disclosure. We have appointed a Privacy Officer, which has overall responsibility for developing, training and overseeing the implementation and enforcement of policies and procedures to safeguard your PHI against inappropriate access, use and disclosure.

Types of Use and Disclosure of PHI We Make Without Your Authorization

Treatment; Payment: Health Care Operations

Federal and state law allows us to use and disclose your PHI in order to provide health care services to you, as well as to bill and collect payments for the health care services provided to you by our practice. We may disclose your PHI, for example, to recommend to you treatment alternatives, to inform you about health-related benefits and services that we offer, or to remind you of your appointments.

Federal and state law also allows us to use and disclose your PHI as necessary in connection with our health care operations. For example, we may use your PHI for resolution of any grievance or appeal that you file if you are unhappy with the care you have received. We may also use your PHI in connection with population-based disease management programs. We may use or disclose your PHI to perform certain business functions with our business associates, who must also agree to safeguard your PHI as required by law.

We are also allowed by law to use and disclose your PHI without your authorization for the following purposes:

  1. When required by law - In some circumstances, we are required by federal or state laws to disclose certain PHI to others, such as public agencies for various reasons; for public health activities - Such as reports about communicable diseases, defective medical devices to the FDA or work related health issues;
  2. Reports about child and other types of abuse or neglect, or domestic violence;
  3. For health oversight activities - Such as reports to governmental agencies that are responsible for licensing physicians or other health care providers;
  4. For lawsuits and other legal disputes - In connection with court proceedings or proceedings before administrative agencies, or to defend us or our participating physicians in a legal dispute;
  5. For law enforcement purposes - Such as responding to a warrant, or reporting a crime;
  6. Reports to coroner, medical examiners, or funeral directors - To assist them in performance of their legal duties;
  7. For tissue or organ donations - To organ procurement or transplant organization to assist them;
  8. For research - To medical researchers with an approval of an institutional review board (IRB) or privacy board that oversees studies on human subjects. Researchers are also required to safeguard your PHI;
  9. To avert a serious threat to the health or safety of you or other members of the public;
  10. For national security and intelligence/military activities - Such as protection of the President or foreign dignitaries;
  11. In connection with services provided under workers’ compensation laws;

We may disclose you PHI, without your written authorization, to your family members or other persons if they are involved in your care or payment for that care.

Parents can generally control their minor child’s PHI. In some cases, however, we are permitted or even required by law to deny your access to your child’s PHI, such as when your child can legally consent to medical services without your permission.

There are some types of PHI, such as HIV test results or mental health information, which are protected by stricter laws.


All other disclosures of your PHI must be made with your written authorization.

Authorization forms will be given directly to you at time of service.

You may revoke or modify your authorization at any time by writing to us at the following address:

Yogesh Trehan M.D., Inc.
100 Cortona Way, Suite 140
Brentwood, California 94513

Please note that your revocation of modification may not be effective in some circumstances, such as when we have already taken action relying on your authorization.

Your Rights Regarding Your PHI

Access to Your PHI

You have the right to review and copy your PHI we maintain. All requests to access you PHI must be made in writing.
We will respond to your request and tell you when and where you can review your PHI in our possession within our normal business hours. If you would like a copy of the information we have, please write to the office or come in to sign a records release. If we provide you with a copy, we may charge a reasonable administrative fee for copying your PHI to the extent permitted by applicable law. If we deny your request for review or copy of your PHI, we will explain in writing. If we do not have your PHI, but know who does, we will tell you who to contact.

Right to Request Restrictions

You have the right to request restrictions on how we use and disclose your PHI for treatment, payment, and health operations. All requests must be made in writing. Upon receipt, we will review your request and notify you whether we have accepted or denied your request. Please note that we are not required to accept your request for restrictions. Your PHI is critical for providing you with quality health care. We believe we have taken appropriate safeguards and internal restrictions to protect your PHI.

Right to Complain

We must follow the privacy practices set forth in this Notice while in effect. If you have any questions about this Notice, wish to exercise your rights, or file a complaint, please direct your inquiries to:

Yogesh Trehan M.D., Inc.
100 Cortona Way, Suite 140
Brentwood, California 94513

We reserve the right to revise our privacy practices consistent with and make them applicable to your entire PHI we maintain, regardless of when it was received or created. If we make material or important changes to our privacy practices, we will promptly revise our Notice. You may request updates to this Notice at any time.

Effective Date

The effective date of this Notice is June 1, 2008